Add consistent email footer across all templates

client/e2e/application-review-workflow.spec.ts

@@ -6,6 +6,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
   findBySubject,
 } from './mailpit'
 
@@ -62,6 +63,7 @@ test.describe('Application Review Workflow', () => {
     const rejectionEmail = findBySubject(newEmails, 'Thesis Application Rejection')
     expect(rejectionEmail, 'Rejection email with correct subject should be sent').toBeDefined()
     assertSentFromApp(rejectionEmail!)
+    assertEmailFooter(rejectionEmail!)
     expect(getToAddresses(rejectionEmail!)).toContain('student4@test.local')
 
     // Body should greet the student by first name and reference the topic title
@@ -131,6 +133,7 @@ test.describe('Application Review Workflow', () => {
     const acceptanceEmail = findBySubject(newEmails, 'Thesis Application Acceptance')
     expect(acceptanceEmail, 'Acceptance email should be sent').toBeDefined()
     assertSentFromApp(acceptanceEmail!)
+    assertEmailFooter(acceptanceEmail!)
     expect(getToAddresses(acceptanceEmail!)).toContain('student5@test.local')
 
     // Body should greet student, mention the supervisor, and include a thesis link
@@ -143,6 +146,7 @@ test.describe('Application Review Workflow', () => {
     const thesisEmail = findBySubject(newEmails, 'Thesis Created')
     expect(thesisEmail, 'Thesis creation email should be sent').toBeDefined()
     assertSentFromApp(thesisEmail!)
+    assertEmailFooter(thesisEmail!)
     expect(getToAddresses(thesisEmail!)).toContain('student5@test.local')
 
     // Body should contain the thesis title and a link to the thesis

client/e2e/application-workflow.spec.ts

@@ -12,6 +12,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
   findBySubject,
 } from './mailpit'
 
@@ -131,6 +132,7 @@ test.describe('Application Workflow - Student submits application', () => {
     const studentEmail = findBySubject(newStudentEmails, 'Thesis Application Confirmation')
     expect(studentEmail, 'Student confirmation email should be sent').toBeDefined()
     assertSentFromApp(studentEmail!)
+    assertEmailFooter(studentEmail!)
     expect(getToAddresses(studentEmail!)).toContain('student@test.local')
 
     const studentBody = getBody(studentEmail!)
@@ -151,6 +153,7 @@ test.describe('Application Workflow - Student submits application', () => {
       'Examiner (examiner@test.local) should receive "New Thesis Application" email',
     ).toBeDefined()
     assertSentFromApp(examinerChairEmail!)
+    assertEmailFooter(examinerChairEmail!)
 
     const examinerBody = getBody(examinerChairEmail!)
     expect(examinerBody, 'Examiner email should mention the applicant').toContain('Student')

client/e2e/mailpit.ts

@@ -137,6 +137,19 @@ export function assertBodyContains(message: MailpitMessage, expectedText: string
   expect(body, `Expected email body to contain "${expectedText}"`).toContain(expectedText)
 }
 
+/**
+ * Assert that the email contains the standard footer with notification settings link.
+ */
+export function assertEmailFooter(message: MailpitMessage): void {
+  const body = getBody(message)
+  expect(body, 'Expected email to contain notification settings link').toContain(
+    'notification settings in Thesis Management',
+  )
+  expect(body, 'Expected email to contain /settings/notifications link').toContain(
+    '/settings/notifications',
+  )
+}
+
 /**
  * Assert that the email was sent from the application sender.
  * Verifies the From header matches the expected format: "ThesisManagement <...@...>"

client/e2e/presentation-workflow.spec.ts

@@ -6,6 +6,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
 } from './mailpit'
 
 // Thesis d000-0003 is in ASSESSED state, assigned to student3, has abstract text set
@@ -170,6 +171,7 @@ test.describe.serial('Presentation Workflow', () => {
       'New Presentation scheduled',
     )
     assertSentFromApp(privateEmail)
+    assertEmailFooter(privateEmail)
     expect(getToAddresses(privateEmail)).toContain('student3@test.local')
 
     const body = getBody(privateEmail)

client/e2e/proposal-feedback-workflow.spec.ts

@@ -7,6 +7,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
   hasAttachment,
 } from './mailpit'
 
@@ -58,6 +59,7 @@ test.describe('Proposal Upload - Student uploads proposal', () => {
     const proposalEmail = newEmails.find((e) => getSubject(e) === 'Thesis Proposal Added')
     expect(proposalEmail, 'Proposal upload email with correct subject should be sent').toBeDefined()
     assertSentFromApp(proposalEmail!)
+    assertEmailFooter(proposalEmail!)
     expect(getToAddresses(proposalEmail!)).toContain('supervisor@test.local')
 
     // Body should reference the thesis title, the uploader name, and include a link
@@ -126,6 +128,7 @@ test.describe('Proposal Feedback - Supervisor requests changes', () => {
       'Change request email with correct subject should be sent',
     ).toBeDefined()
     assertSentFromApp(changeRequestEmail!)
+    assertEmailFooter(changeRequestEmail!)
     expect(getToAddresses(changeRequestEmail!)).toContain('student2@test.local')
 
     // Body should greet the student, reference the thesis title, mention the reviewer,

client/e2e/thesis-grading-workflow.spec.ts

@@ -7,6 +7,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
 } from './mailpit'
 
 // Thesis d000-0003: ASSESSED state, student3, supervisor2, examiner2 (DSA group)
@@ -181,6 +182,7 @@ test.describe.serial('Thesis Grading Workflow', () => {
     const gradeEmail = newEmails.find((e) => getSubject(e) === 'Final Grade available for Thesis')
     expect(gradeEmail, 'Final grade email should be sent').toBeDefined()
     assertSentFromApp(gradeEmail!)
+    assertEmailFooter(gradeEmail!)
     expect(getToAddresses(gradeEmail!)).toContain('student3@test.local')
 
     // Body should contain: greeting, thesis title, examiner name, final grade,

client/e2e/thesis-workflow.spec.ts

@@ -7,6 +7,7 @@ import {
   getBody,
   getToAddresses,
   assertSentFromApp,
+  assertEmailFooter,
 } from './mailpit'
 
 test.describe('Thesis Workflow - Examiner creates a thesis', () => {
@@ -66,6 +67,7 @@ test.describe('Thesis Workflow - Examiner creates a thesis', () => {
     const creationEmail = newEmails.find((e) => getSubject(e) === 'Thesis Created')
     expect(creationEmail, 'Thesis creation email should be sent').toBeDefined()
     assertSentFromApp(creationEmail!)
+    assertEmailFooter(creationEmail!)
     expect(getToAddresses(creationEmail!)).toContain('student4@test.local')
 
     // Body should contain: greeting, thesis title, examiner/supervisor/student names, and link

client/src/requests/responses/researchGroupSettings.ts

@@ -23,6 +23,7 @@ export interface IResearchGroupSettingsPhase {
 
 export interface IResearchGroupSettingsEmail {
   applicationNotificationEmail?: string | null
+  emailSignature?: string | null
 }
 
 export interface IResearchGroupSettingsWritingGuide {

server/src/main/java/de/tum/cit/aet/thesis/controller/ResearchGroupSettingsController.java

@@ -82,6 +82,8 @@ public ResponseEntity<ResearchGroupSettingsDTO> createOrUpdateRejectSettings(@Pa
 			String validatedEmail = RequestValidator.validateEmailAllowNull(
 					newSettings.emailSettings().applicationNotificationEmail() == null ? null : newSettings.emailSettings().applicationNotificationEmail().trim());
 			toSave.setApplicationNotificationEmail(validatedEmail);
+			String signature = newSettings.emailSettings().emailSignature();
+			toSave.setEmailSignature(signature != null && !signature.trim().isEmpty() ? signature.trim() : null);
 		}
 		if (newSettings.writingGuideSettings() != null) {
 			String link = newSettings.writingGuideSettings().scientificWritingGuideLink();

server/src/main/java/de/tum/cit/aet/thesis/dto/ResearchGroupSettingsEmailDTO.java

@@ -1,11 +1,14 @@
 package de.tum.cit.aet.thesis.dto;
 
+import com.fasterxml.jackson.annotation.JsonInclude;
 import de.tum.cit.aet.thesis.entity.ResearchGroupSettings;
 
+@JsonInclude(JsonInclude.Include.NON_EMPTY)
 public record ResearchGroupSettingsEmailDTO(
-		String applicationNotificationEmail
+		String applicationNotificationEmail,
+		String emailSignature
 ) {
 	public static ResearchGroupSettingsEmailDTO fromEntity(ResearchGroupSettings settings) {
-		return new ResearchGroupSettingsEmailDTO(settings.getApplicationNotificationEmail());
+		return new ResearchGroupSettingsEmailDTO(settings.getApplicationNotificationEmail(), settings.getEmailSignature());
 	}
 }

server/src/main/java/de/tum/cit/aet/thesis/entity/ResearchGroupSettings.java

@@ -39,4 +39,7 @@ public class ResearchGroupSettings {
 
 	@Column(name = "include_application_data_in_email", nullable = false)
 	private boolean includeApplicationDataInEmail = false;
+
+	@Column(name = "email_signature")
+	private String emailSignature;
 }